Entry Level – Office Administrator 805 views

Job Title:   Entry Level  – Office Administrator

This is a new role within the company and the duties may vary over time. The company is looking for a bright and enthusiastic candidate who wants to get involved!


Tasks

  • General administration and miscellaneous office duties.
  • File office papers and maintain organization of office files.
  • Managing the company’s social media: Facebook, Twitter, LinkedIn.
  • Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, or presentation software.
  • Answer phone calls and direct calls to appropriate parties or take messages.
  • Process payroll information.
  • Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees and boards of directors.

Work Activities

  • Communicating with Supervisors, Peers, or Subordinates – Providing information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.
  • Performing Administrative Activities – Performing day-to-day administrative tasks such as maintaining information files and processing paperwork.
  • Running company-related errands.
  • Support Operations Manager as needed.

Key Personal Attributes Include

  • “People person”
  • Strong work ethic
  • “Can do” attitude
  • Be enthusiastic and keen to learn

Work Styles

  • Integrity – Job requires being honest and ethical.
  • Attention to Detail – Job requires being careful about detail and thorough in completing work tasks.
  • Dependability – Job requires being reliable, responsible, and dependable, and fulfilling obligations.
  • Cooperation – Job requires being pleasant with others on the job and displaying a good-natured, cooperative attitude.

Technology used in this occupation:

  • Accounting software.
  • Database reporting software.
  • Database user interface and query software.

Requirements

  • Bachelors Degree.
  • Excellent written and oral communications skills in English.
  • A positive, can-do, and energetic attitude about every task big or small.  
  • Flexible in adapting to changing priorities.
  • Desire to be a part of a growing, fast-moving, and exciting company.
  • Clerical – Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures and terminology.
  • Customer and Personal Service – Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
  • Administration and Management – Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modelling, leadership technique, production methods, and coordination of people and resources. 
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